Your everyday workflow solves problems others still struggle with. This guide helps you turn those routines into valuable teaching content. You’ll learn how to extract, document, and monetize your know-how using smart tools and simple steps.
Why Most Professionals Overlook Their Teachable Systems
You probably don’t think of your daily work as something worth teaching. It feels routine, maybe even boring. But that’s exactly why it’s valuable—because you’ve already figured out what others haven’t. The problem is, most people never stop to notice the systems they’ve built through repetition.
Here’s what that looks like:
- You troubleshoot the same client issue every week, but never write down your fix.
- You onboard new team members with the same steps, but it’s all in your head.
- You manage inventory, run reports, or prep for meetings using a repeatable flow, but no one else knows how you do it.
Now imagine someone else in your role, struggling to get started. They’re Googling solutions, watching outdated YouTube videos, or asking around for help. What you do in 20 minutes takes them 3 hours. That’s the gap your teaching content can fill.
Let’s say you’re a project coordinator who’s built a simple way to track deliverables using Notion. You’ve created a dashboard that shows task status, owner, and deadlines—all color-coded and easy to update. You use it daily, but never thought to share it. Meanwhile, other coordinators are stuck using clunky spreadsheets or chasing updates in email threads. Your system could save them hours and help them look more organized to their team.
Or maybe you’re a service technician who’s figured out how to diagnose a common equipment failure in under 10 minutes. You’ve learned the signs, the shortcuts, and the exact questions to ask. That’s a teachable system. Others in your field would pay to learn it—especially if you package it clearly.
Here’s why most people miss this opportunity:
| Reason You Overlook Your Workflow | What It Actually Means |
|---|---|
| “It’s just how I do things” | You’ve built a repeatable system |
| “Everyone probably knows this” | Most people don’t—they’re guessing |
| “It’s not that special” | It’s efficient, proven, and valuable |
| “I don’t have time to teach” | You can record once, teach forever |
You don’t need to be a content creator or a coach. You just need to notice what you already do well—and document it.
Start by asking yourself:
- What do I do repeatedly that others ask me about?
- What process have I refined over time?
- What shortcuts or templates do I use that save me time?
Once you spot these patterns, you’re ready to extract them. Tools like Tango and Scribe make this easy. You can record your screen while doing the task, and they’ll automatically generate step-by-step guides with screenshots and annotations. No need to write everything out manually.
Here’s a quick comparison of how they help:
| Tool | What It Does | Why It’s Useful |
|---|---|---|
| Tango | Captures your workflow and turns it into visual SOPs | Great for documenting repeatable tasks |
| Scribe | Converts your clicks into shareable guides | Ideal for training, onboarding, or teaching systems |
You can use these guides as internal documentation, client resources, or paid teaching content. The key is to start with what you already do—then let the tools help you turn it into something others can learn from.
You don’t need to reinvent anything. You just need to recognize the value in what you’ve already built.
How to Extract and Package Your Workflow Into a Teaching Topic
Once you’ve spotted a repeatable task or system in your daily work, the next step is to turn it into something teachable. This doesn’t mean creating a full-blown course right away. You’re simply organizing what you already do into a format others can learn from.
Start small. Think of your workflow as a mini-guide. You can break it down into:
- What you do
- Why you do it that way
- What tools you use
- What mistakes to avoid
- What results it gets
Let’s say you manage client onboarding. You’ve built a checklist in Notion, automated follow-ups with ConvertKit, and use Loom to walk new clients through your dashboard. That’s a system. You can package it as a downloadable checklist, a short video walkthrough, and a few email templates. That’s a teaching topic.
You don’t need to be perfect. You just need to be clear. People aren’t looking for theory—they want shortcuts that work.
Here’s a simple format to follow:
| Component | What to Include | Why It Helps |
|---|---|---|
| Task Overview | What the workflow solves | Sets context and relevance |
| Step-by-Step | Clear instructions or visuals | Makes it easy to follow |
| Tools Used | Software, templates, automations | Adds credibility and saves time |
| Common Pitfalls | Mistakes or friction points | Builds trust and authority |
| Outcome | What success looks like | Shows value and results |
Use Descript to clean up your Loom recordings and add captions. It’s fast, intuitive, and makes your content easier to consume. If you prefer writing, use Frase to structure your guide around real search intent—so it ranks and reaches the right people.
You can host your teaching content on platforms like Skool or Teachable. Skool is especially useful if you want to build a community around your topic. It combines course hosting, discussion, and member management in one place. Teachable is great for standalone guides, workshops, or templates.
You’re not trying to be a teacher. You’re just showing someone how to do what you already do—faster, better, and with fewer mistakes.
How to Scale Your Teaching System With AI and Automation
Once you’ve packaged one workflow, scaling becomes easier. You can repurpose that content across formats, automate delivery, and use AI to expand your reach.
Start by turning your guide into multiple assets:
- A blog post that explains the problem and solution
- A downloadable checklist or template
- A short video walkthrough
- An email sequence that teaches the system over a few days
Use ConvertKit to automate the email sequence. You can tag subscribers based on interest, send follow-ups, and even offer deeper content later. It’s built for creators and educators, so it’s easy to use even if you’re not technical.
Use Frase or NeuronWriter to optimize your blog post for search. These tools help you write content that ranks for the right keywords—especially pain-driven ones like “how to onboard clients faster” or “how to diagnose equipment issues quickly.”
Use ChatGPT or Claude to rewrite your guide in different formats. You can ask it to turn your checklist into a script, your video into a blog post, or your notes into a polished PDF. It’s not about replacing your voice—it’s about speeding up the process.
You can also use Descript to turn your video into a podcast, or your audio into a transcript. That way, your content becomes searchable, accessible, and repurposable.
The goal is to build once, then scale. You’re creating a system that teaches others while freeing up your time.
How to Position Your Teaching Content So People Pay Attention
People don’t pay for information. They pay for clarity, speed, and confidence. Your job is to position your content as the shortcut they’ve been looking for.
Here’s how to do that:
- Focus on the pain your system solves
- Show how your method saves time or reduces mistakes
- Use real examples or results to build trust
- Keep your format simple and easy to consume
You don’t need fancy branding or a big audience. You need proof. That could be a screenshot of your dashboard, a testimonial from a colleague, or a before/after result.
Use Notion to organize your content into a clean, modular format. You can create a workspace with tabs like “Start Here,” “Step-by-Step,” “Templates,” and “FAQs.” It feels professional and helps people navigate your system easily.
Use Loom to record a quick intro video. Just explain what the system is, who it’s for, and how it helps. Keep it under 3 minutes. People want to know what they’re getting and why it matters.
Use Skool or Teachable to host your content. Add a simple landing page with a clear promise: “Learn how to onboard clients in 30 minutes using my exact system.” That’s what people pay attention to.
You’re not selling content. You’re offering a shortcut to someone who’s stuck.
3 Actionable Takeaways
- Record one repeatable task this week using Loom or Tango, then use Scribe to turn it into a guide.
- Package your workflow into a simple teaching format—checklist, video, or email sequence—and host it on Skool or Teachable.
- Use Frase or NeuronWriter to optimize your content for search, and ConvertKit to automate delivery and follow-up.
Top 5 FAQs About Turning Your Daily Work Into a Teaching Topic
1. What if my workflow feels too basic to teach? If it solves a problem faster or better than most people, it’s valuable. Basic doesn’t mean useless—it often means efficient.
2. How do I know what others want to learn? Start with what people ask you about. If you’ve ever explained your process to a coworker or client, that’s a signal.
3. Do I need to be good at video or writing? No. Use tools like Loom for video and ChatGPT or Claude for writing. Focus on clarity, not polish.
4. Can I teach multiple topics? Yes, but start with one. Build a system around it, then expand. Each workflow can become its own module or product.
5. What’s the best way to get people to pay attention? Lead with the pain you solve. Use clear outcomes, real examples, and simple formats. People want results, not theory.
Next Steps
- Choose one task you do often and record it using Loom or Tango. Use Scribe to turn it into a guide others can follow.
- Organize your content in Notion or Descript, then host it on Skool or Teachable. Keep it simple and outcome-focused.
- Use Frase or NeuronWriter to optimize your content for search, and ConvertKit to build an email sequence that teaches your system over time.
You already have systems that work. You just need to package them. You don’t need to be an expert—just someone who’s figured out a better way. Start with one workflow, teach it clearly, and let the tools help you scale.